Project Management Software Pricing Comparison 2026
The most comprehensive pricing comparison for project management software. We cover all 10 major tools across every pricing tier, with real annual cost calculations and honest analysis of hidden costs that vendors prefer you do not notice until after you have committed.
All Tools, All Tiers
Annual billing prices shown. All prices per user per month unless noted otherwise.
| Tool | Free Tier | Tier 2 | Tier 3 | Tier 4 | Enterprise | Min Seats |
|---|---|---|---|---|---|---|
Monday.com | $0 (2 users) | $9/user/mo | $12/user/mo | $19/user/mo | Custom | 3 |
Asanapricing | $0 (2 users) | $10.99/user/mo | $24.99/user/mo | N/A | Custom | 2 |
ClickUp | $0 (unlimited) | $7/user/mo | $12/user/mo | N/A | Custom | 1 |
Jirapricing | $0 (10 users) | $7.75/user/mo | $15.25/user/mo | N/A | Custom | 1 |
Trellopricing | $0 (unlimited) | $5/user/mo | $10/user/mo | N/A | $17.50/user/mo | 1 (25 for Enterprise) |
Wrike | $0 (unlimited) | $10/user/mo | $24.80/user/mo | N/A | Custom | 2 (5 for Business+) |
Notion | $0 (1 user) | $10/user/mo | $15/user/mo | N/A | Custom | 1 |
Linear | $0 (unlimited) | $8/user/mo | $14/user/mo | N/A | Custom | 1 |
Smartsheet | $0 (1 user) | $9/user/mo | $32/user/mo | N/A | Custom | 1 (3 for Business) |
Basecamp | No free plan | $15/user/mo | $299/mo flat | N/A | N/A | 1 |
Team Cost Calculator
See what each tool actually costs for your team size.
Based on annual billing for the lowest paid tier with 10 users. Enterprise tiers excluded (contact sales).
Annual Cost by Team Size
Lowest paid tier, annual billing. Basecamp Pro ($3,588/yr flat rate) becomes most economical at 40+ users.
| Team Size | ClickUp | Trello | Jira | Monday | Asana | Wrike | Notion | Linear | Smartsheet |
|---|---|---|---|---|---|---|---|---|---|
| 5 users | $420 | $300 | $465 | $540 | $660 | $600 | $600 | $480 | $540 |
| 10 users | $840 | $600 | $930 | $1,080 | $1,319 | $1,200 | $1,200 | $960 | $1,080 |
| 25 users | $2,100 | $1,500 | $2,325 | $2,700 | $3,297 | $3,000 | $3,000 | $2,400 | $2,700 |
| 50 users | $4,200 | $3,000 | $4,650 | $5,400 | $6,594 | $6,000 | $6,000 | $4,800 | $5,400 |
| 100 users | $8,400 | $6,000 | $9,300 | $10,800 | $13,188 | $12,000 | $12,000 | $9,600 | $10,800 |
Hidden Costs Deep Dive
The advertised price is never the full picture. Here are the costs that catch teams by surprise after they have already committed to a tool.
SSO / SAML Tax
Monday.com, Asana, ClickUp, and Trello all restrict SSO to their most expensive tier. For a 50-person team, this can mean paying $12-19/user/mo instead of $7-10/user/mo just to get single sign-on. Jira is the exception, offering SSO through Atlassian Guard on Standard tier. This is arguably the most expensive hidden cost in PM software, often doubling the effective price for security-conscious organisations.
Affected: Monday.com (Enterprise), Asana (Enterprise), ClickUp (Enterprise), Trello (Enterprise)
Guest / External User Pricing
If your team works with external clients, contractors, or stakeholders, guest pricing matters. Monday.com charges for guests on Pro and above. Asana allows limited guest access on paid plans. ClickUp includes guests on Business tier. Jira charges per external user. For agencies and consultancies managing client projects, this can add 20-40% to the total cost.
Affected: Varies by tool and tier
Storage Limits
ClickUp Free has only 100MB of storage. Monday.com Basic offers 5GB. Trello Free allows 10MB per attachment and unlimited total. Jira Free provides 2GB total. Once you exceed these limits, you are forced to upgrade to a higher tier regardless of whether you need the other features. Teams that share a lot of files or attachments hit these limits faster than expected.
Affected: Most restrictive on free tiers
Automation Limits
Automations are one of the most valuable PM features, but they are heavily gated. Monday.com Standard allows only 250 automations per month. Asana Starter limits automations. Trello Standard offers 1,000 automations per month. Wrike Team provides just 50 per month. Heavy automation users often need to jump to Pro or Business tiers, significantly increasing cost.
Affected: Monday.com (250/mo on Standard), Wrike (50/mo on Team)
Tier-Locked Features
Key features like time tracking (Monday Pro), goals and portfolios (Asana Advanced), Gantt timelines (Trello Premium), and advanced reporting (ClickUp Business) are locked behind higher tiers. The advertised starting price rarely includes the features teams actually need, pushing the real cost 50-100% higher than the entry-level tier.
Affected: All tools use feature gating
Price-Per-Feature Value Analysis
Which tool gives you the most features at each price point? We count core PM features available at each tier to determine real value.
At $7/user/month on annual billing, ClickUp Unlimited includes unlimited storage, unlimited integrations, unlimited dashboards, agile reporting, and time tracking. No other tool at this price point offers comparable breadth. Jira Standard at $7.75/user/mo is close but lacks Gantt charts and built-in time tracking.
At $12/user/month, Monday.com Standard unlocks timeline and Gantt views, guest access, 250 automations per month, and calendar view. The visual interface and ease of use make it the best mid-range option for non-technical teams who need more than basic task management.
At a flat $299/month regardless of team size, Basecamp Pro is unbeatable for teams over 40 people on a per-user basis. The trade-off is fewer features -- no Gantt charts, no automations, no custom fields. But for teams that value simplicity and predictable pricing, it is hard to argue with the math.